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Budget Guidelines

You must submit a detailed budget with your online application. A sample budget can be accessed here .

The maximum award for the Post-Ph.D. Research Grant is US$20,000.

Provide a budget only for the items and amounts you are requesting from Wenner-Gren. If your project is dependent on funding from more than one source, you should include a brief description of the items not covered in your Wenner-Gren budget together with the cost of these items. Please also include a statement of the feasibility of your project if additional funding is not forthcoming.

It is important to include a detailed breakdown of the budget, showing how expenses were estimated in each category. You should use the categories listed below when relevant and be detailed in your justification/explanation. Items not fully justified will not be considered.

Expenses allowed:

  1. Research expenses directly related and essential to the project, including travel, living expenses during fieldwork, research assistance, transcription costs, specialized software, gifts for informants, visa fees, and other relevant research expenditures. Childcare expenses will be considered if no adult family member accompanies the applicant and child(ren) into the field. Please refer to the sample budget for an example of the detail required. Items of special note include the following.
    • If you are requesting multiple trips to the field, please justify the need for them. Please note, the Foundation does not fund pilot research or trips home from the field to consult with colleagues or to carry our preliminary data analysis.
    • If you are requesting funds for research assistance, please justify why the assistance is needed and precisely what aspects of the research will be carried out by you and what aspects will be carried out by the research assistant/s. Please also clearly justify the level of payment for the research assistant/s in the context of the appropriate wage level for your research site, the number of assistants requested, and the amount of time for which you are requesting assistance. It is important to provide a convincing justification for the number of research assistants requested and for their period of appointment.
    • If you are requesting funds for transcription costs, please justify the payment level, the need for this assistance, the proportion of the transcription that will be carried out by the assistant and by you, and how the transcriptions will be used in the resulting analysis. It is particularly important to justify why word-for-word transcriptions are necessary for your particular research project.
    • If you are requesting childcare expenses, please confirm that your child(ren) will be accompanying you to the field and whether any other adult member of the household is available to care for them. Provide the number of hours/days and hourly/daily rate for childcare.
  2. Per Diem expenses should be an accurate reflection of the actual costs of carrying out the research. The Foundation rarely if ever pays US State Department per diems for foreign travel. If the applicant does not have a clear idea of the costs of research, s/he should consult with others who have experience in the area. The Fulbright-Hays or the Economic and Social Research Council (UK) websites also provide international per diem/maintenance allowance estimates appropriate for academic research. All per diem amounts should be justified.
  3. Supplies and equipment directly related to the successful completion of the project. For items of equipment costing in excess of $750, include a donation statement as well as a justification. The justification should include:
    • Why the equipment is necessary for this project
    • Why use of such equipment cannot be obtained from your institution
    • Why funding cannot be obtained from other sources
    • How you plan to dispose of equipment at the end of your project. Please note the Foundation's equipment policy requires that if any item of equipment (including software) purchased with grant funds at an original cost in excess of $750 still has monetary value, the resale value must be returned to the Foundation; or, upon approval by the Foundation, such equipment may be donated to an educational or scientific organization preferably in the country where the research was carried out(see the Requirements and Conditions of the Post-Ph.D Research Grant). Equipment comprised of compound elements each costing less than $750 but used together (e.g. camera bodies and lenses) are considered a single piece of equipment for donation purposes.

    Please note that the Foundation expects applicants to request cost-effective equipment that is appropriate for their research. Costs of unusually expensive equipment, such as high-end laptop computers or camcorders, must be justified in the context of the research to be carried out and not merely by the fact that such equipment would be nice to have.

  4. Insurance Coverage.
    • Medical Insurance: the Foundation encourages all applicants to make allowance for medical insurance while in the field. Please note, however, that medical insurance coverage is limited to a maximum of $125 per month and is only intended to cover the applicant while undertaking work at his or her research site.
    • Equipment Insurance: please justify the level of insurance coverage and the relationship of the item/s covered to the project. Include in your justification an explanation of why your personal or institutional insurance does not include coverage for the item/s.

Expenses given low priority:

  • Film or video-making (unless inherent to the research project)

Expenses not allowed:

  • Salary (or other type of remuneration) and/or fringe benefits
  • Personal income taxes
  • Tuition fees
  • Travel, subsistence, insurance, etc., expenses of non-project personnel, including family accompanying the applicant to the field
  • Travel to and/or attendance at meetings
  • Institutional overhead, or institutional support
  • Expenses incurred at home while the applicant is in the field (e.g., rent, mortgage payments, childcare, storage of personal effects, etc.)
  • Expenses incurred prior to the effective date of the grant
  • Writing or publication expenses, including costs related to page charges for journal publication or to the (re)production of illustrations, photograghs and maps.
  • Living expenses while doing analysis or writing at home
  • Contingency funds or miscellaneous expenses
  • Return to application procedures page