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Budget Guidelines

You will be asked to submit a detailed budget with your online application. The maximum award for the Engaged Research Grant is US$20,000. 

Provide a budget only for the items and amounts you are requesting from Wenner-Gren. If your project is dependent on funding from more than one source, you should include a brief description of the items not covered in your Wenner-Gren budget together with the cost of these items. Remember, you must indicate in your response to Project Description 3 whether your project will be feasible if this additional support is not forthcoming.

It is important to include a detailed breakdown, showing how you estimated expenses in each category. You should use the categories listed below when relevant.  Please explain in detail why you need what you are asking us for.  We will not consider items that aren’t fully justified for funding.

Expenses allowed:

  1. Research expenses directly related to the project.  These can include travel, living expenses during fieldwork, childcare, compensation for research partners, transcription costs, specialized software, compensation for community members and other stakeholders who contribute to the research, visa fees, and other relevant research expenditures.
    • If you are requesting multiple trips to the field, please provide a justification. The Foundation does not fund pilot research or trips home to consult with supervisors or colleagues or to carry out preliminary data analysis. It also does not fund trips to the field for supervisors to advise or support their doctoral students.
    • If your budget includes funds to compensate research partners other than yourself, please explain how you will divide the labor your project involves.  Provide a justification for the level of payment in the context of the appropriate wage rate for your research setting.  Clearly specify the number of individuals who will be compensated, and the amount of time they will work.
    • If you are requesting funds for transcription costs, please provide an detailed justification.  Account for the payment level, explain the need for assistance, and describe who will be carrying out this work.  It is important to make a strong case for why word-for-word transcriptions are needed for this particular research project.
    • If you are requesting childcare expenses, please provide the number of hours/days and hourly/daily rate for childcare.
  2. Per Diems. Per Diem expenses should reflect the actual costs of carrying out the research. You may include a per diem for your current place of residence if it is impossible for you to travel to the field.  The Foundation rarely if ever pays US State Department per diems for foreign travel. Justify all per diem amounts.
  3. Course Relief. We will consider covering course relief if you are unable to travel and need to carry out your project remotely.
  4. Tuition Fees.  We will consider covering tuition if you are unable to travel and need to carry out your project remotely.
  5. Compensation for community members and stakeholders, in addition to your research partners, who contribute to the research.   You may include in your budget the cost of fairly and appropriately compensating individuals and groups who collaborate in your research.  Justify the measures you plan to take to reciprocate research participants for their work.
  6. Supplies and equipment directly related to the successful completion of the project. But if you are requesting a piece of equipment costing more than $750, include a donation statement as well as a justification. The Donation Statement should explain:
    • Why you need the equipment for your project
    • Why you don't have access to the equipment through your institution
    • Why you cannot obtain funding for the equipment from other sources
    • How you plan to dispose of equipment at the end of your project.Please take into consideration the Foundation's equipment policy.  If any item of equipment (including software) purchased with grant funds at an original cost of $750 still has monetary value at the end of a project, the grantee must return the resale value to the Foundation; or, upon approval by the Foundation, the grantee may donate the equipment to an educational or scientific organization. For donation purposes, we treat equipment comprised of compound elements each costing less that $750 but used together (e.g. camera body and lenses) as a single piece of equipment.

We expect you to request cost-effective equipment that is appropriate for the project.

  1. Insurance Coverage.
    • Medical Insurance. The Foundation encourages all applicants to make allowance for medical insurance while in the field. Please note, however, that we provide a maximum of $125 per month for this purpose and only provide funds to cover you while you are undertaking work at your research site.
    • Equipment Insurance. Please provide a justification detailing the coverage level and the role of covered items in the project.  Explain why your personal or institutional insurance does not suffice given your needs.

Expenses not allowed:

  1. Salary (or other type of remuneration) and/or fringe benefits for the applicant
  2. Personal income taxes
  3. Tuition fees in most cases
  4. Travel, subsistence, insurance, etc. expenses of non-project personnel including family accompanying the applicant to the field
  5. Travel to and/or attendance at meetings when not part of the research
  6. Return trips to consult with a supervisor or colleagues
  7. Institutional overhead, or institutional support
  8. Expenses incurred prior to the effective date of the grant
  9. Expenses incurred at home while the applicant is in the field, including rent, mortgage payments, childcare, storage of personal effects, etc.
  10. Contingency funds or miscellaneous expenses.